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FROM THE OFFICE OF
CRAIG DOYAL
MONTGOMERY COUNTY JUDGE

 
MIKE MEADOR 
COMMISSIONER, PRECINCT 1                    
JAMES NOACK
COMMISSIONER, PRECINCT 3
CHARLIE RILEY
COMMISSIONER, PRECINCT 2
JIM CLARK
COMMISSIONER, PRECINCT 4

NOTICE OF A REGULAR SESSION
 
TO ALL INTERESTED PARTIES:

NOTICE IS HEREBY GIVEN THAT A MEETING OF THE COMMISSIONERS' COURT OF MONTGOMERY COUNTY, TEXAS, WILL BE HELD ON TUESDAY, DECEMBER 19, 2017, AT 9:30 A.M. IN THE COMMISSIONERS COURTROOM OF THE ALAN B. SADLER COMMISSIONERS COURT BUILDING LOCATED IN CONROE, TEXAS ON 501 NORTH THOMPSON, 4TH FLOOR, SUITE 402, FOR THE PURPOSE OF CONSIDERING TAKING ACTION ON MATTERS BROUGHT BEFORE THE COURT DURING THE FOLLOWING AGENDA:

 
  1.  CALL TO ORDER
  2. OPENING PRAYER
  3. PLEDGE OF ALLEGIANCE TO THE U.S.A. FLAG
  4. PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG
  5. ROLL CALL
  6. APPROVAL OF COMMISSIONERS’ COURT AGENDA
  7. CONSENT AGENDA
  8. CITIZENS
  9. COUNTY JUDGE
  10. FIRE MARSHAL
  11. COMMUNITY DEVELOPMENT
  12. PURCHASING
  13. GRANTS
  14. COUNTY TREASURER
  15. COUNTY ATTORNEY - MENTAL HEALTH TREATMENT FACILITY
  16. COUNTY ATTORNEY - REAL PROPERTY
  17. PUBLIC HEARING
  18. COMMISSIONERS
  19. EXECUTIVE SESSION
  20. TAKE ACTION ON MATTERS IN EXECUTIVE SESSION
  21. CITIZENS
  22. MISCELLANEOUS
  23. COURT ADJOURNS 
THE AGENDA, IN DETAIL, AND IN THE ABOVE LISTED ORDER, IS ON THIS BULLETIN BOARD AND MAY BE OBTAINED IN THE COUNTY CLERK'S OFFICE ON THE FIRST FLOOR OF THE COURT'S BUILDING AT 210 WEST DAVIS AND IN THE COMMISSIONERS' COURTROOM ON THE DAY OF THE MEETING.
 
RECEIVED BY:  
DATE:      TIME:
POSTED BY:  
DATE:  TIME:
AGENDA
 
"SOME OR ALL OF THE MATERIAL CONTAINED IN THE SUPPORTING DOCUMENTATION FOR THIS AGENDA MAY BE PRELIMINARY AND SUBJECT TO FURTHER REVIEW BY COMMISSIONERS COURT, SO IT MAY NOT CONSTITUTE WHAT IS ULTIMATELY APPROVED BY THE COURT."
 
 
             
1.   CALL TO ORDER
 
2.   OPENING PRAYER
 
3.   PLEDGE OF ALLEGIANCE TO THE UNITED STATES OF AMERICA FLAG
 
4.   PLEDGE OF ALLEGIANCE TO THE TEXAS STATE FLAG

"HONOR THE TEXAS FLAG; I PLEDGE ALLEGIANCE TO THEE, TEXAS, ONE STATE UNDER GOD, ONE AND INDIVISIBLE"
 
5.   ROLL CALL
 
6.   APPROVAL OF COMMISSIONERS' COURT AGENDA
 
7.   CONSENT AGENDA (ONE MOTION WITH MODIFICATIONS, IF APPLICABLE, APPROVES FOR ACTION, ALL ITEMS CONTAINED WITHIN THE CONSENT AGENDA).
 
A.   AUDITOR
 
1.   CONSIDER AND APPROVE THE BUDGET AMENDMENTS FOR THE PRIOR FISCAL YEAR.
 
2.   CONSIDER AND APPROVE THE BUDGET AMENDMENTS FOR THE CURRENT FISCAL YEAR.
 
3.   CONSIDER AND APPROVE PAYMENT OF ACCOUNTS.
 
B.   TREASURER
 
1.   CONSIDER AND APPROVE THE MONTHLY PLEDGED SECURITIES REPORT FOR NOVEMBER 2017.
 
2.   CONSIDER AND APPROVE THE PLEDGES AND/OR RELEASES OF DEPOSITORY COLLATERAL REPORT.
 
3.   CONSIDER AND APPROVE THE CORRECTED MONTHLY INVESTMENT REPORT FOR SEPTEMBER 2017.
 
C.   TAX ASSESSOR/COLLECTOR
 
1.   CONSIDER AND ACCEPT THE MONTHLY TAX COLLECTION REPORT FOR MONTH ENDING NOVEMBER 30, 2017.
 
D.   PURCHASING
 
1.   APPROVE UTILIZING THE FOLLOWING CONTRACTS:
  • MAINTENANCE, REPAIR AND OPERATIONS FROM GTT GENERAL CONTRACTORS, INC. THROUGH CONROE INDEPENDENT SCHOOL DISTRICT JOB ORDER CONTRACT #16-07-07 FOR VARIOUS DEPARTMENTS. LOCAL GOV'T CODE §271.102
 
2.   APPROVE THE LIST OF ITEMS SOLD THROUGH THE MONTGOMERY COUNTY ONLINE AUCTION FROM RENE BATES AUCTIONEERS, INC. AND ACCEPT THE CHECK IN THE AMOUNT OF $95,266.70 FOR A TOTAL SALE OF $102,991.03 LESS AUCTIONEERS FEE OF $7,724.33 FOR VARIOUS DEPARTMENTS.
 
3.   APPROVE THE FOLLOWING RENEWAL OPTIONS:
  • PROJECT #2016-0007 FOR CONTAINERIZED COMMERCIAL SOLID WASTE DISPOSAL SERVICES WITH SPRINT WASTE SERVICES LP FOR VARIOUS DEPARTMENTS. (EXERCISING THE SECOND OF FOUR RENEWAL OPTIONS)
  • PROJECT #2014-0024 FOR PRISONER EXTRADITION SERVICES WITH TEXAS PRISONER TRANSPORTATION SERVICES AND INCLUDE PROVISIONS REGARDING DELIVERY DATE OF INMATES FOR SHERIFF'S OFFICE. (EXERCISING THE FOURTH OF FOUR RENEWAL OPTIONS)
  • PROJECT #2015-0023 FOR EXTERMINATING/PEST CONTROL SERVICES WITH BRANDED PEST DEFENSE AND INCLUDE CHANGES FOR VARIOUS DEPARTMENTS. (EXERCISING THE THIRD OF FIVE RENEWAL OPTIONS)
 
4.   APPROVE CHANGES TO THE PURCHASING POLICY MANUAL SECTION VII - COUNTY PROPERTY, COVER PAGE AND SIGNATURE PAGE.
 
E.   RISK MANAGEMENT
 
1.   CONSIDER AND APPROVE CHANGES, ADDITIONS AND RELEASES ON SURETY BONDS.
 
2.   ACKNOWLEDGE PAYMENT TO ISABELLE MAGRO IN THE AMOUNT OF $984.42 IN REFERENCE TO CLAIM #A-17-0108 DOL 10.26.17.
 
F.   COMMISSIONERS
 
1.   PRECINCT 4
 
a.   CONSIDER AND APPROVE THE ACCEPTANCE OF A CHECK IN THE AMOUNT OF $144.00 FROM MONTGOMERY COUNTY, DEPARTMENT OF COMMUNITY SUPERVISION & CORRECTIONS FOR THAT DAMAGES OCCURRED TO TRASH CAN AT SPLENDORA SOFTBALL PARK.  THIS IS TO BE DEPOSITED INTO LINE ITEM NO.615.7914.
 
b.   CONSIDER AND APPROVE THE ACCEPTANCE OF A CHECK IN THE AMOUNT OF $2,623.86 FROM THE CITY OF ROMAN FOREST FOR FUEL REIMBURSEMENT.  THIS IS TO BE DEPOSITED INTO LINE ITEM NO. 615-7926.
 
c.   CONSIDER AND APPROVE THE REAPPOINTMENT OF SHIRLEY CUSACK TO THE MONTGOMERY COUNTY ANIMAL SHELTER ADVISORY BOARD FOR 2-YEAR TERM ENDING DECEMBER 31, 2019.
 
G.   COMMISSIONERS - COUNTY ENGINEER
 
1.   PRECINCT 2
 
a.   CONSIDER AND APPROVE THE FINAL PLAT OF WOODFOREST, SECTION 94.
 
2.   PRECINCT 3
 
a.   CONSIDER AND APPROVE THE ACCEPTANCE OF THE ROADS IN HARMONY VILLAGE, SECTION 9 INTO THE ONE YEAR MAINTENANCE PERIOD.
 
b.   CONSIDER AND APPROVE THE ACCEPTANCE OF THE ROADS IN BIRNHAM WOODS DRIVE LIFT STATION AND RESERVES INTO THE ONE YEAR MAINTENANCE PERIOD.
 
3.   PRECINCT 4
 
a.   CONSIDER AND APPROVE ACKNOWLEDGING THAT THE ROADS IN HARPER'S PRESERVE, SECTION 8 HAVE BEEN BUILT TO COUNTY STANDARDS AND HAVE COMPLETED THE ONE YEAR MAINTENANCE PERIOD.  THE BOND MAY BE RELEASED AT THIS TIME. THESE ROADS ARE PRIVATE AND WILL NOT BE MAINTAINED BY MONTGOMERY COUNTY.
 
b.   CONSIDER AND APPROVE ACKNOWLEDGING THAT THE ROADS IN HARPER'S PRESERVE, SECTION 9 HAVE BEEN BUILT TO COUNTY STANDARDS AND HAVE COMPLETED THE ONE YEAR MAINTENANCE PERIOD.  THE BOND MAY BE RELEASED AT THIS TIME. THESE ROADS ARE PRIVATE AND WILL NOT BE MAINTAINED BY MONTGOMERY COUNTY.
 
c.   CONSIDER AND APPROVE ACCEPTANCE OF ROADS IN BROOKWOOD FOREST, SECTION 3 INTO THE COUNTY ROAD MAINTENANCE SYSTEM AND RELEASE THE BOND.
 
d.   CONSIDER AND APPROVE THE FINAL PLAT OF PEACH CREEK PLANTATION, SECTION 1 PARTIAL REPLAT NO. 1.
 
H.   HUMAN RESOURCES
 
1.   CONSIDER AND ACCEPT PAYROLL CHANGE REQUEST FORMS.
 
I.   COUNTY JUDGE
 
1.   CONSIDER AND APPROVE REIMBURSEMENT TO LARRY FOERSTER THE AMOUNT OF $250.00 FOR THE PURCHASE OF 10 POLO SHIRTS FOR THE STUDENT MEMBERS OF THE MONTGOMERY COUNTY HISTORICAL COMMISSION'S YOUTH ADVISORY BOARD.  FUNDS TO BE PAID FROM 661.74991.
 
2.   CONSIDER AND ACCEPT CONTINUATION CERTIFICATE OF THE TREASURERS BOND FOR ESD #14 FOR JAMES WATERS, ESD TREASURER.
 
J.   COUNTY ATTORNEY-REAL PROPERTY
 
1.   PRECINCT 1
 
a.   APPROVE RESOLUTION AND ORDER TO PAY FOR ACQUISITION OF PARCEL 71 FOR THE FM 1097 ROAD PROJECT.
 
2.   PRECINCT 2
 
a.   APPROVE RESOLUTION AND ORDER TO PAY FOR ACQUISITION OF PARCEL 59 FOR THE KEENAN CUT-OFF ROAD PROJECT.
 
K.   COUNTY CLERK
 
1.   CONSIDER AND APPROVE AUTHORIZING THE COUNTY CLERK TO COLLECT THE $1.00 FEE PROVIDED IN THE TEXAS HEALTH & SAFETY CODE, SECTION 191.0045(h), TO BE USED FOR PRESERVATION, TRAINING OF PERSONNEL AND SAFETY AND SECURITY OF VITAL STATISTICS RECORDS.
 
L.   EMERGENCY MANAGEMENT
 
1.   CONSIDER, DISCUSS AND APPROVE THE DE-OBLIGATION OF FUNDS FROM THE OFFICE OF THE GOVERNOR FOR THE HSGP 15-MONTGOMERY COUNTY REGIONAL PLANNERS GRANT IN THE AMOUNT OF $46.18.
 
2.   CONSIDER, DISCUSS, APPROVE AND ACCEPT FUNDING FROM TEXAS DIVISION OF EMERGENCY MANAGEMENT IN A TOTAL AMOUNT THAT WILL COVER THE MONTGOMERY COUNTY LOCAL COST SHARE PERCENTAGE FOR CATEGORY A DEBRIS REMOVAL FOR DR-4332. 
 
M.   LIBRARY
 
0.   CONSIDER AND, IF APPROPRIATE, APPROVED REVISED AND/OR UPDATED POLICIES FOR THE MONTGOMERY COUNTY MEMORIAL LIBRARY SYSTEM, AS INDICATED IN SUPPORTING DOCUMENTATION.
 
END OF CONSENT
 

 
8.   CITIZENS (limit of 3 minutes)
 
  THE COURT WILL CONSIDER, DISCUSS, AND IN ITS DISCRETION, TAKE ACTION ON THE FOLLOWING ITEMS:
 
9.   COUNTY JUDGE
 
A.   CONSIDER AND TAKE ALL APPROPRIATE ACTION ON PROPOSED RESOLUTION AND ORDER APPROVING ADVANCED FUNDING AGREEMENT BETWEEN TXDOT AND MONTGOMERY COUNTY FOR SH 249 EXTENSION PROJECT (STATION 1290+00 TO STATION 1535+00).
 
10.   FIRE MARSHAL
 
A.   APPROVE TRANSFER OF CANINE STIPEND FROM POSITION 406-9539-1 TO 5433-6400-3.  THE STIPEND IS BEING TRANSFERRED TO THE NEW ACCELERANT CANINE HANDLER WHO JUST GRADUATED FROM THE ATF ACCELERANT CANINE PROGRAM WITH CANINE "MAISIE." 
 
11.   COMMUNITY DEVELOPMENT
 
A.   CONSIDER AND APPROVE THE 2016 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER).
 
B.   CONSIDER AND ACCEPT THE 2018 ASSESSMENT OF FAIR HOUSING PLAN. 
 
C.   CONSIDER AND APPROVE THE 2016 FLOOD GRANT HOUSING PROJECT APPLICATION - DR-4266 AND DR-4272.
 
12.   PURCHASING
 
A.   TAKE ALL APPROPRIATE ACTION TO APPROVE GRANTING A DISCRETIONARY EXEMPTION TO THE COMPETITIVE BID PROCESS FOR THE PURCHASE OF A FUEL SYSTEM NECESSARY TO PRESERVE OR PROTECT THE PUBLIC HEALTH OR SAFETY OF THE RESIDENTS OF THE COUNTY AND BECAUSE OF UNFORESEEN DAMAGE TO PUBLIC PROPERTY FROM WHITENER ENTERPRISES FOR A TOTAL AMOUNT OF $74,604.58.  CONSTABLE PRECINCT 1, MARINE DIVISION.  LOCAL GOV'T CODE 262.024(a)(2)(3).
 
B.   TAKE ALL APPROPRIATE ACTION TO APPROVE THE AWARD FOR:
  • PROJECT #18-12 RFP - BULK FUEL FOR VARIOUS DEPARTMENTS.
  • PROJECT #18-11 TRAFFIC SIGNAL INSTALLATION - HONEA EGYPT AT DURANGO CREEK - MAHOGANY WAY FOR PRECINCT 2.
  • PROJECT #18-23 CONROE NORTH HOUSTON REGIONAL AIRPORT - AIRPORT ENTRY FOR PRECINCT 1.  
 
C.   TAKE ALL APPROPRIATE ACTION TO APPROVE THE PURCHASE OF FIVE (5) 2018 FORD EXPLORERS FROM CALDWELL COUNTRY FORD dba ROCKDALE COUNTRY FORD BUYBOARD CONTRACT #521-16 FOR A COMBINED TOTAL OF $129,485.00 FOR SHERIFF'S OFFICE. LOCAL GOV'T CODE §271.102
 
D.   TAKE ALL APPROPRIATE ACTION TO AUTHORIZE CONTRACT NEGOTIATIONS WITH THE HIGHEST EVALUATED RESPONDENT, EMPLOYEE ASSISTANCE PROGRAM PROJECT #18-04 FOR RISK MANAGEMENT.
 
E.   CONSIDER, DISCUSS AND APPROVE HVAC EQUIPMENT, SUPPLIES AND INSTALLATION OF HVAC EQUIPMENT FROM CARRIER CORPORATION BUYBOARD CONTRACT #522-17 FOR VARIOUS DEPARTMENTS.  LOCAL GOV'T CODE §271.102
 
13.   GRANTS
 
A.   CONSIDER, DISCUSS AND IF APPROPRIATE APPROVE THE LIRAP FEE TERMINATION DATE OF JANUARY 1, 2018 AND DISCONTINUE THE LIRAP PROGRAM AT THE END OF THE BIENNIUM AUGUST 31, 2019.
 
B.   CONSIDER AND APPROVE THE FY 2019 NO REFUSAL GRANT APPLICATION TO TXDOT IN THE AMOUNT OF $143,603.07 WITH A MATCH OF $95,142.88 FROM THE DISTRICT ATTORNEY BUDGET. PLEASE AUTHORIZE TYLER DUNMAN TO SUBMIT APPLICATION ON BEHALF OF MONTGOMERY COUNTY.
 
14.   COUNTY TREASURER
 
A.   CONSIDER AND DISCUSS OFFICE POLICIES AND PROCEDURES AND POTENTIAL DISCLOSURE OF SAME.
 
15.   COUNTY ATTORNEY -MENTAL HEALTH TREATMENT FACILITY
 
A.   CONSIDER, DISCUSS AND ACCEPT THE 2017 CORRECT CARE ANNUAL REPORT TO THE COMMISSIONERS COURT.
 
16.   COUNTY ATTORNEY -REAL PROPERTY
 
A.   PRECINCT 2
 
1.   APPROVE AGREEMENT FOR ROAD ACCEPTANCE AND REPAIR AND ACCEPT THE DONATION OF $39,623 FOR ROAD REPAIR AND ACCEPT MAGNOLIA PINES DR. INTO MONTGOMERY COUNTY MAINTENANCE SYSTEM UPON A FINDING OF PRESCRIPTIVE RIGHT BASED UPON PUBLIC USE.
 
  RECESS MONTGOMERY COUNTY COMMISSIONERS COURT.  CONVENE PUBLIC HEARINGS.
 
17.   PUBLIC HEARING
 
A.   PRECINCT 2
 
1.   CONSIDER THE PARTIAL REVISION OF PART OF LOTS 23 AND 24, BLOCK 7, THOUSAND OAKS SECTION 4, TO BE KNOWN AS PARTIAL REPLAT NO. 1 OF THOUSAND OAKS SECTION FOUR.
 
  RECONVENE COURT - TAKE APPROPRIATE ACTION
 
18.   COMMISSIONERS
 
A.   PRECINCT 4
 
1.   CONSIDER AND APPROVE TO PAY VACATION TIME FOR WILLIAM SMITH - EMPLOYEE #09446 - 90 HOURS DUE TO HURRICANE HARVEY.   THIS WILL BE EFFECTIVE ON PAYROLL ENDING DECEMBER 29, 2017.
 
19.   EXECUTIVE SESSION -THE COURT WILL RECESS FOR EXECUTIVE SESSION PURSUANT TO ONE OR MORE OF THE FOLLOWING PROVISIONS OF THE TEXAS GOVERNMENT CODE, TO WIT: CHAPTER 551, SUB-CHAPTER D;

ARTICLES 551.071
 
A.   CONSIDER AND DISCUSS CLAIM NO. A170044: LINDA & DONALD TOWERY, DATE OF INCIDENT JUNE 10, 2017. (SECTION 551.071)
 
B.   CONSIDER AND DISCUSS CAUSE NO. 14-CV-01575: GANN, RICKEY V. MOCO. SHERIFF GAGE, AND SGT. HENSLEY.  (SECTION 551.071)
 
20.   TAKE ACTION ON MATTERS IN EXECUTIVE SESSION
 
21.   CITIZENS
 
22.   MISCELLANEOUS
 
23.   COURT ADJOURNS
 
 

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